Export Documentation

What Is the Procedure to File the Bill of Entry?

The Bill of Entry (BoE) is a mandatory document filed with Indian Customs to clear imported goods. It is essential for assessing customs duties and obtaining clearance for imports.Procedure:

1. Prepare Required Documents: Gather the commercial invoice, packing list, bill of lading/airway bill, certificate of origin, import license (if applicable), and insurance certificate.

2. File the Bill of Entry: Submit the BoE electronically through the Indian Customs Electronic Data Interchange (EDI) system (ICEGATE). Use Form I (for home consumption), Form II (for warehousing), or Form III (for ex-bond clearance).

3. Customs Assessment: Customs authorities verify the BoE, assess duties based on the Harmonized System (HS) code, and inspect goods if required.

4. Pay Duties: Pay applicable customs duties, Integrated Goods and Services Tax (IGST), and other charges via the bank or ICEGATE portal.

5. Clearance: After duty payment and verification, Customs issues an “Out of Charge” order, allowing goods to be cleared.

How Astan Services Helps: We streamline the BoE filing process by preparing accurate documentation, ensuring correct HS code classification, and submitting through ICEGATE on your behalf. Our team coordinates with Customs to expedite clearance, minimizing delays. Contact us to simplify your import process!

What Is the Procedure to File the Shipping Bill?

The Shipping Bill is a key document required for exporting goods from India, detailing the goods, their value, and destination for Customs clearance.Procedure:

1. Prepare Documentation: Collect the commercial invoice, packing list, export contract, Letter of Credit (if applicable), export license (if required), and certificate of origin.

2. File the Shipping Bill: Submit the Shipping Bill electronically via ICEGATE in formats like Free Shipping Bill, Dutiable Shipping Bill, or Drawback Shipping Bill, depending on the export type.

3. Customs Verification: Customs verifies the Shipping Bill, inspects goods (if needed), and assigns an Export General Manifest (EGM) number.

4. Pay Export Duties (if applicable): Almost all the Exports are duty-free. If any, settle the duties or cess through the bank or ICEGATE.

5. Obtain Let Export Order (LEO): After verification, Customs issues the LEO, allowing goods to be shipped.

How Astan Services Helps: We handle the entire Shipping Bill process, from document preparation to electronic filing and Customs coordination. Our expertise ensures accurate filings and timely LEO issuance. Let us manage your export documentation for hassle-free shipping!

What Is the Procedure to Close Pending Shipping Bills?

Pending Shipping Bills arise when export formalities, such as filing the Export General Manifest (EGM) or receiving foreign remittances, remain incomplete, delaying benefits like Duty Drawback.Procedure:

1. Identify Pending Bills: Check the status of Shipping Bills on ICEGATE or with your Customs House Agent (CHA).

2. Verify EGM Filing: Ensure the shipping line or airline has filed the EGM with Customs. If not, coordinate with the carrier to submit it.

3. Submit Proof of Export: Provide documents like the Bill of Lading/Airway Bill and bank realization certificate (BRC) to confirm export completion.

4. Reconcile with Customs: Submit pending documents or clarifications to the Customs department to resolve discrepancies.

5. Close the Bill: Once verified, Customs updates the status, closing the Shipping Bill and enabling benefit claims.

6. Get help from Banks: Exports AD Bank must support in some cases to close the long pending bills due to system migrations.

How Astan Services Helps: We track and resolve pending Shipping Bills by liaising with Customs, carriers, and banks to ensure EGM filing and BRC submission. Our team ensures quick closure, unlocking your Duty Drawback and other benefits. Wherever possible, we use the connections with respective Banks to get help. Reach out to clear your pending bills today!

What Is the Procedure to Claim Duty Drawback?

Duty Drawback is a refund of customs duties paid on imported inputs used in exported goods, as per the Duty Drawback Scheme under the Customs Act, 1962.Procedure:

1. File Shipping Bill with Drawback Claim: Indicate the Duty Drawback claim in the Shipping Bill at the time of export, specifying the Drawback Serial Number from the Drawback Schedule.

2. Submit Supporting Documents: Provide the invoice, packing list, and proof of duty payment on imported inputs.

3. Bank Realization: Submit the Bank Realization Certificate (BRC) to confirm receipt of export proceeds in foreign currency.

4. File Claim: Submit the drawback claim through ICEGATE or at the Customs House, along with the Shipping Bill and supporting documents.

5. Verification and Disbursement: Customs verifies the claim and disburses the drawback amount to the exporter’s bank account.

How Astan Services Helps: We guide you through the Duty Drawback process, ensuring accurate filing of Shipping Bills and timely submission of claims. Our team verifies eligibility and maximizes your refund. Contact us to claim your Duty Drawback seamlessly!

What Is the Procedure to Claim Under an Advance Authorization Scheme?

The Advance Authorization (AA) Scheme allows duty-free import of inputs for export production, administered by the Directorate General of Foreign Trade (DGFT) Procedure:

1. Apply for Advance Authorization: Submit an application (ANF-4A) on the DGFT portal with details of inputs, export products, and export obligation.

2. Obtain Authorization: DGFT issues the Advance Authorization after verifying eligibility, specifying the input-output norms.

3. Import Duty-Free Inputs: Use the AA to import inputs without paying customs duties, ensuring compliance with Standard Input Output Norms (SION).

4. Fulfill Export Obligation: Export the finished goods within the stipulated period (typically 18 months) and file the Shipping Bill with AA details.

5. Close the Authorization: Submit proof of export (e.g., Shipping Bills, BRC) and import utilization details to DGFT for closure.

How Astan Services Helps: We assist in preparing and filing AA applications, ensuring compliance with DGFT norms. Our team tracks export obligations and manages closure formalities to avoid penalties. Let us optimize your benefits under the AA Scheme!

What Are the Indian Customs Regulations for Import and Export?

Indian Customs regulations, governed by the Customs Act, 1962, and administered by the Central Board of Indirect Taxes and Customs (CBIC), ensure compliance in international trade. Key regulations include:

• Importer Exporter Code (IEC): Mandatory for all importers and exporters, issued by DGFT.

• Customs Valuation: Goods are valued as per the Customs Valuation Rules, 2007, for duty assessment.

• Harmonized System (HS) Codes: Used to classify goods for duties and compliance.

• Prohibited and Restricted Goods: Certain items (e.g., narcotics, wildlife products) are banned or require special licenses.

• Documentation: Bills of Entry, Shipping Bills, certificates of origin, and invoices are mandatory.

• Duty Payment: Includes Basic Customs Duty, IGST, and cess, with exemptions under schemes like Advance Authorization or Duty Drawback.

• Customs Clearance: Involves document verification, inspection, and duty payment via ICEGATE or Customs House.

How Astan Services Helps: We ensure full compliance with Indian Customs regulations, from obtaining IEC to preparing accurate documentation and securing clearances. Our experts stay updated on CBIC guidelines to prevent penalties and delays. Trust Astan Services for compliant import and export operations!

Why Choose Astan Services?

At Astan Services, we simplify the complexities of import and export processes with expert guidance and end-to-end support. Our services include:

• Documentation Support: Accurate preparation and filing of Bills of Entry, Shipping Bills, and claims.

• Customs Liaison: Help you in Coordinating with Customs authorities for clearances and issue resolution.

• Incentive Maximization: Assistance in claiming Duty Drawback and Advance Authorization benefits.

• Regulatory Compliance: Ensuring adherence to Indian Customs and DGFT regulations.

• Technology Integration: Use of ICEGATE and DGFT portals for efficient processing.

• Bank Liaison: Help you in Coordinating with Banks for issue resolution and leveraging our Bank connections, wherever possible.

Get Started Today: Contact Astan Services for a free consultation and take the first step toward global export success.